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Create location-driven virtual experiences that immerse your viewers.
Reserve Without Reservation
Effortless Space Scheduling for Higher Ed
Discover a smarter way to manage campus spaces with our Room Reservations platform, a modern scheduling software with leading customer support.
Key Benefits of our Room Reservations
Prevent double bookings
Smart space management ensures rooms aren’t double booked
Reduce redundant work
Eliminate duplicate data entry for room reservations and event promotion
Best-in-class support
Each of our partners are paired with a dedicated, U.S-based client success manager
Find the right space for your event
Filter for available spaces by date, event size, and space type. Further refine your results with “Allowed Use”, which identifies rooms that allow for specific accommodation like loud noises or food and beverage.
Request your reservation
Fill out a brief questionnaire that includes a description of your event and outlines what is needed to make it a success. If you already have an event published, you can link the room request to the existing event.
Administrators approve events
Administrators have access to a dashboard that shows all incoming requests. Reservations can be reviewed and either approved, denied or put on a waitlist with automated alerts to the requester on current status. The dashboard also features the ability to assign service providers to be notified of their tasks on the day of the event, minimizing confusion.
We Power Over 675 Campuses
Concept3D partners with higher education teams to create engaging digital experiences that connect your campus with students, parents, and alumni. Our award-winning Interactive Maps, 360° Tours, Events Calendars and now Room Reservation softwares are designed to support your campus.
This is how easy room reservation should be
Easily connect Room Reservations with Localist Events to automate event promotion after approval
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Make your reservation
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Get approved
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Assign service providers
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Promote your event
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Bring people together
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Frequently Asked Questions
Can you handle multi-day events?
Absolutely. Our platform supports single and multi-day reservations, recurring bookings, and complex event timelines. Our software is built for real-world campus needs.
Can you reserve multiple rooms for a single event?
Yes. You can reserve multiple spaces within a single event request.
What happens if two people request a room at the same time?
Our system makes it impossible to double book when an event is already approved. If neither events are approved, we prioritize the first completed request and flag conflicts for admin review. You can also configure auto-approvals or custom workflows to prevent double bookings.
Does this integrate with our events calendar?
Yes, our Room Reservation works seamlessly with Localist Events. When users request a room, they’ll see a button to add it as an event on Localist Events. Once the reservation is approved, the event is either automatically added to Localist Events or sent to the Localist Events manager for approval.
Can users request rooms on mobile?
Absolutely. The mobile‑first design lets users request, view, and manage room bookings from desktops, tablets, and mobile phones.
How fast can we launch this system?
Typical implementation takes 6–8 weeks, including SSO configuration, branding, integrations, and admin training—so you’re fully operational within two months.
What safety and accessibility features are included?
Our system is SOC‑2 and ADA compliant, with built‑in notifications, approval workflows, and spatial mapping to support accessibility and safe, compliant use.
Concept3D for your team
Bring your world to life virtually, showcase your location, and effectively tell your story.
